2014 1 January

TO                          :               ALL PARENTS

DATE                     :               2 January 2014

SUBJECT               :               Circular to parents

CIRCULAR NO.   :               JANUARY 2014

On behalf of the Board of Management, Headmasters and Staff, it is my pleasure to welcome your child to St. Joseph’s Private School.  We thank you for your trust and confidence in us and look forward to our working closely together for the success and proper formation of your child.  We hope that your child will find St. Joseph’s Private School a new and enriching experience.


Below are some general information you may find useful concerning the school.


1.1          St. Joseph’s Private School,

Lot 196, Section 19, KTLD, Jalan Nagor,

Off Jalan Satok, 93400 Kuching, Sarawak.

Tel:  082-414575/ 014-6956575

Fax : 082-422575

Email: stjosephprivate@gmail.com

Website: www.stjosephprivate.com


  1. SCHOOL TERMS 2014

2.1          The school terms for the 2014 academic year are as follows :

1st half of 1st Semester : 2 January – 21 March 2014 (57 days)
Semester Break : 22 March – 30 March 2014 (9 days)
2nd half of 1st Semester : 31 March – 27 May 2014 (42 days)
Mid Year Holidays : 28 May – 15 June 2014 (19 days)
1st half of 2nd Semester : 16 June – 12 September 2014 (65 days)
Semester Break : 13 September – 21 September 2014 (9 days)
2nd half of 2nd Semester : 22 September – 21 November 2014 (45 days)
End of Year Holidays : 22 November 2014 – 4 January 2015 (44 days)

2.2          The school has decided to take 3 days of Occasional Holidays on 30 January, 3 and 4 February 2014 to enable family reunions during the Chinese New Year Festivals.  Schools are allowed a maximum of 4 days’ Occasional Holidays per year.  St. Joseph’s Private School will therefore be closed from 30 January to 4 February 2014 for the Chinese New Year.

2.3          Parents are advised not to bring their children out of the school for holidays during term time as our programmes last the whole year and are considered as important.


  1. SCHOOL HOURS 2013

3.1          The school hours are as follows :

Primary : Primary 1, 2, 3 and 4 : 7.30 a.m. – 11.55 a.m.
Monday – Friday 12.30 p.m. – 3.40 p.m.
Secondary : Form 1, 2 and 3 : 7.30 a.m. – 12.30 p.m.
Monday – Friday 1.00 p.m. – 3.50 p.m.
  1. SCHOOL DIARY 2014

4.1          Every child in the school will be issued with a copy of the school diary for their use.  It is hoped that with the school diary, students will be able to better plan and utilize their time.

4.2          The school diary contains various information concerning the school.  Parents and students are advised to familiarize themselves with these so as to be aware of the expectations of the school.

4.3          The school diary can also be used as an avenue for communication between parents and teachers.  Parents who wish the teachers to take note of certain issues can always write it in the diary.



5.1          A copy of the school calendar for 2014 is to be found in the school diary (page 27–32).

5.2          Please note that some of the dates are subject to confirmation.



6.1          The Extra-curricular Activities (ECA) are listed on page 41-42 of the school diary.  Please select at least one activity from each of the three categories: Uniform Bodies, Sports and Games, Class and Society.

6.2          The Ministry of Education is placing greater emphasis on students’ participation in ECA for entry into universities.

6.3          The ECA will begin on Monday, 6 January 2014.



7.1          Mandarin Language will be offered as a compulsory subject in the Primary School.  It is included in the time table.

7.2          In the Secondary School, Mandarin Language will be offered as an optional subject for students.  It is conducted from 3.50 p.m. to 5.20 p.m. twice a week.  The Mandarin Language will begin on Monday 6 January 2014.

7.3          Mandarin Language is offered FREE for our students.



8.1          Textbooks/ Workbooks (ordered by you) will be supplied to students on the first day of school.  Should there be any problem with the supply of these, please liaise with the class teachers or the Headmasters concerned.

8.2          The books will be billed to your account in 2014.  Parents are reminded to check the order forms (final copy) against the books supplied to ensure accuracy.

8.3          Parents are kindly requested to settle the cost of the textbooks/ workbooks before 31 March 2014.

8.4          Exercise books will be provided by the School and issued during the first day of School.


9              LOCKERS

Kindly be informed that lockers are available along the corridors in the school for storage of books, personal effects of students, etc. at a nominal rental of RM50.00 per year. Please encourage your children to use these lockers to lighten the load of their school bags. The school will however not be responsible for any loss of books or properties left in the lockers. The school reserves the right to open the lockers at any time for spot checks.



10.1        The School Fees and Miscellaneous Charges for the year 2014 are given on pages 33-34 of the Diary.

10.2        Fees are due for payment 4 times per year.  The last dates for the payment of fees are as follows:

  • 1st term –              Wednesday 29 January 2014
  • 2nd term –              Monday 31 March 2014
  • 3rd term –              Monday 30 June 2014
  • Final term –              Tuesday 30 September 2014

10.3        A five percent (5%) interest will be imposed on all late payments.

10.4        A three percent (3%) discount will be given if the whole year School Fees and Miscellaneous Charges are paid on or before 31 January 2014.

10.5        Payment can also be made by credit card.  A one and a half percent (1½ %) is charged for the use of credit card.

10.6        All cheques are to be made to St. Joseph’s Private School Management Berhad.



10.1        The School Canteen is operated by A.J. Home Recipe (Ms. Justina – 016-8607848).

10.2        Kindly obtain and submit the Meals Order Form (from the Canteen) to ensure that your child is provided with food everyday.

10.3        Parents may, if they wish, send lunch for their children.

The lunch hours for the school are 11.55 a.m. – 12.30 p.m. (Primary) and 12.30 p.m. – 1.00 p.m. (Secondary).



11.1        The School does not provide school buses for transporting students to/ from school.

11.2        Arrangement can be made with the following operators to transport your child.

  • Kuching Kindergarten Transportation

Mr. Voon Boo Nyee

H/P 013-8011710/ 013-8021730

  • KJS Transport Services

Mr. Kong Jin Thai

012-8880182/ 012-8871182



The current policy for your child will expire during the first week of January 2014.  Please complete the renewal form and return it to the school via your child’s respective class teachers. A premium of RM20.00 is to be paid by Friday 3 January 2014. The insurance coverage for all students will be from 6 January 2014 until 5 January 2015.


13           UPSR RESULTS

In order to ensure that we have placed the students in the right classes, parents of children in Form 1 are kindly requested to submit a copy of the UPSR results 2013, to their class teachers by Friday 3 January 2014.


14.1        The School is arranging for a meet the parents session on Saturday 4 January 2014 from 9.00 to 10.00 a.m. at the School.  At least one parent must be present for the session.

14.2        During the session, the school will brief parents on the policy and expectation of the School, School rules and regulations, ECA, handphones, the School Diary, school attendance, religious education, and the need of working together.



As the success of a child in his studies depends a great deal on the close co-operation and efforts of teachers, parents and the child himself, we seek the co-operation of parents in the following manners:

15.1        Daily attendance in school

Parents must ensure that your child comes to school every school day.  If your child is sick or unable to attend school for any specific reason, a sick certificate or letter explaining the absence must be submitted to the Class Teacher.  Parents must be strict in ensuring the attendance of your child at school.  Frequent and unnecessary absenteeism will lead to laziness, truancy and low achievement in studies and examinations.

15.2        Daily revision and study

Parents must supervise and ensure that your child spends between 2 – 3 hours each day outside school hours doing his revision, studies, homework etc.  The recommended times for studying is from 7.00 to 10.30 at night.  During these times students must not be allowed to watch television, play computer games or go out except during week-ends.  Parents must ensure that homework given is completed.

15.3        If you require any further information or advice please feel free to contact us. (Telephone No. : 082–414575).  We shall do our best to assist you.  With your kind co-operation, understanding and support we hope that we will be able to assist you better in educating your child.  Thank you.


St. Joseph’s Private School – education beyond the ordinary.





St. Joseph’s Private School