2013 1 January

TO                          :               ALL PARENTS

SUBJECT               :               Circular to parents – January 2013

CIRCULAR NO.   :               14/SJPS/C1

DATE                     :               2 January 2013


On behalf of the Board of Management, Headmasters and Staff, it is my pleasure to welcome your child to St. Joseph’s Private School.  We thank you for your trust and confidence in us and look forward to our working closely together for the success and proper formation of your child.  We hope that your child will find St. Joseph’s Private School a new and enriching experience.


Below are some general information you may find useful concerning the school.



1.1          St. Joseph’s Private School,

2, Jalan Taman Budaya,

93700 Kuching, Sarawak.

Tel:  082-414575/ 014-6956575

Fax : 082-414575

Email: stjosephprivate@gmail.com

Website: www.stjosephprivate.com


  1. SCHOOL TERMS 2013

2.1          The school terms for the 2013 academic year are as follows :

1st half of 1st Semester : 2 January – 22 March 2013 (58 days)
Semester Break : 23 March – 31 March 2013 (9 days)
2nd half of 1st Semester : 1 April – 24 May 2013 (40 days)
Mid Year Holidays : 25 May – 9 June 2013 (16 days)
1st half of 2nd Semester : 10 June – 6 August 2013 (42 days)
Semester Break : 7 August – 18 August 2013 (12 days)
2nd half of 2nd Semester : 19 August – 15 November 2013 (65 days)
End of Year Holidays : 16 November – 1 January 2014 (47 days)

2.2          The school has decided to take 3 days of Occasional Holidays on 13, 14 and 15 February 2013 to enable family reunions during the Chinese New Year Festival.  Schools are                allowed a maximum of 4 days’ Occasional Holidays per year.  St. Joseph’s Private School will therefore be closed from 9 – 17 February 2013 for the Chinese New Year.


  1. SCHOOL HOURS 2013

3.1          The school hours are as follows :


Primary : Primary 1, 2 and 3 : 7.30 a.m. – 11.55 a.m.
Monday – Friday 12.30 p.m. – 3.40 p.m.
Secondary : Form 1, 2 and Transition : 7.30 a.m. – 12.30 p.m.
Monday – Friday 1.00 p.m. – 3.50 p.m.
  1. SCHOOL DIARY 2013

4.1          Every child in the school will be issued with a copy of the school diary for their use.  It is hoped that with the school diary, students will be able to better plan and utilize their time.

4.2          The school diary contains various information concerning the school.  Parents and students are advised to familiarize themselves with these so as to be aware of the expectations of the school.

4.3          The school diary can also be used as an avenue for communication between parents and teachers.  Parents who wish the teachers to take notes of certain issues can always write it in the diary.



5.1          A copy of the school calendar for 2013 is to be found in the school diary (page 27–30).

5.2          Please note that some of the dates are subject to confirmation.



6.1          Because of the limited facilities and teachers available we can only run a few of the extra-curricular activities this year.  These are listed on page 38-39 of the school diary.  Additional activities will be increased in future when teachers and facilities become available.

6.2          The Ministry of Education is placing greater emphasis on students’ participation in ECA for entry into universities.  Each student must participate in at least one ECA.

6.3          The ECA will begin on Monday, 7 January 2013.



7.1          Chinese will be offered as a compulsory subject in the Primary School.  It is included in the time table.

7.2          In the Secondary School, Chinese will be offered as an optional subject for students.  It is conducted from 3.50 p.m. to 5.20 p.m. on Mondays and Wednesdays for Form 2 and Tuesdays and Thursdays for Form 1.  The Chinese class will begin on Monday 7 January 2013.

7.3          Chinese classes are offered FREE for our students.



8.1          Textbooks/ Workbooks (ordered by you) will be supplied to students on the first day of school.  Should there be any problem with the supply of these, please liaise with the class teachers or the Headmasters concerned.

8.2          The books will be billed to your account in 2013.  Parents are reminded to check the order forms (final copy) against the books supplied to ensure accuracy.

8.3          Parents are kindly requested to settle the cost of the textbooks/ workbooks before 31 March 2013.

8.4          Exercise books will be provided by the School and issued during the first day of School.



9.1          The School Fees and Miscellaneous Charges for the year 2013 are given on pages 31-32 of the Diary.

9.2          Fees are due for payment 4 times per year.  The last dates for the payment of fees are as follows:

  • 1st term –              Thursday 31 January 2013
  • 2nd term –              Friday 5 April 2013
  • 3rd term –              Friday 28 June 2013
  • Final term –              Monday 30 September 2013

9.3          A five percent (5%) interest will be imposed on all late payments.

9.4          A three percent (3%) discount will be given if the whole year School Fees and Miscellaneous Charges are paid on or before 31 January 2013.

9.5          Payment can also be made by credit card.  A one and a half percent (1½ %) is charged for the use of credit card.

9.6          All charges are to be made to St. Joseph’s Private School Management Berhad.



10.1        The School Canteen is operated by A.J. Home Recipe (Ms. Justina – 016-8607848).

10.2        Kindly obtain and submit the Meals Order Form (from the Canteen) to ensure that your child is provided with food everyday.

10.3        Parents may, if they wish, send lunch for their children.  The lunch hours for the school are 11.55 a.m. – 12.30 p.m. (Primary) and 12.30 p.m. to 1.00 p.m. (Secondary).



11.1        The School does not provide school buses for transporting students to/ from school.

11.2        Arrangement can be made with the following operators to transport your child.

  • Kuching Kindergarten Transportation

Mr. Voon Boo Nyee

H/P 013-8011710/ 013-8021730

  • KJS Transport Services

Mr. Kong Jin Thai

012-8880182/ 012-8871182



The current policy for your child will expire during the first week of January 2013.  Please complete the renewal form and return it to the school via your child’s respective class teachers. A premium of RM20.00 is to be paid by Friday 4 January 2013. The insurance coverage for all students will be from 7 January 2013 until 6 January 2014.


13           UPSR RESULTS

In order to ensure that we have placed the students in the right classes, parents of children in Form 1 and Transition are kindly requested to submit a copy of the UPSR results 2012, to their class teachers by Friday 4 January 2013.



14.1        The School is arranging for a meet the parents session on Saturday 5 January 2013 from 9.00 to 10.00 a.m. at the School Canteen.  At least one parent must be present for the session.

14.2        During the session, the school will brief parents on the policy and expectation of the School, School rules and regulations, ECA, handphones, the School Diary, school attendance, religious education, and the need of working together.



As the success of a child in his studies depends a great deal on the close co-operation and efforts of teachers, parents and the child himself, we seek the co-operation of parents in the following manners:

15.1        Daily attendance in school

Parents must ensure that your child comes to school every school day.  If your child is sick or unable to attend school for any specific reason, a sick certificate or letter explaining the absence must be submitted to the Class Teacher.  Parents must be strict in ensuring the attendance of your child at school.  Frequent and unnecessary absenteeism will lead to laziness, truancy and low achievement in studies and examinations.

15.2        Daily revision and study

Parents must supervise and ensure that your child spends between 2 – 3 hours each day outside school hours doing his revision, studies, homework etc.  The recommended times for studying is from 7.00 to 10.30 at night.  During these times students must not be allowed to watch television, play computer games or go out except during week-ends.  Parents must ensure that homework given is completed.

15.3        If you require any further information or advice please feel free to contact us. (Telephone No. : 082–414575).  We shall do our best to assist you.  With your kind co-operation, understanding and support we hope that we will be able to assist you better in educating your child.  Thank you.


St. Joseph’s Private School – education beyond the ordinary.





St. Joseph’s Private School